1. Scope of Agreement

1.1 This Agreement is between the Company as set out in the Booking Form ("You") and Global Business Promotions Limited ("GBP", "we", "us" and "our") (together 'the parties'), and governs your use of our services, including the Meeting Package as set out in the Booking Form.

1.2 This Agreement constitutes the entire agreement between the parties. Each party acknowledges that in entering into this Agreement it does not rely on any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Agreement.

1.3 No variation of this Agreement shall be effective unless it is in writing and signed by the parties (or their authorised representatives).

1.4 This Agreement does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement.

2. Our Commitment To You

2.1 We will arrange the number of Meetings as set out in the Booking Form with prospective third party buyer companies from our final list. We will provide you with a detailed schedule of Meetings not less than one week prior to the Exhibition, subject to clause 5.8.

2.2 You may request additional meetings ('Appointments') with such other specific Exhibition delegates with us, and whilst we will use reasonable endeavours to arrange such Appointments, we have no liability to you in the event the Appointments are unconfirmed or otherwise cancelled.

2.3 The number of Meetings set out in the Booking Form is fixed for each Agreement, irrespective of the number of Company Delegates that may attend the Exhibition.

2.4 We reserve the right to solely determine the timing, theme, nature, scope, variation, and content of seminars and presentations to be held during the Exhibition.

2.5 In the event the Exhibition is cancelled for any reason, or the location and/or venue changes for reasons or circumstances beyond our control, we reserve the right to reschedule the Exhibition upon written notice to you, and without liability to you.

3. Your Obligations

3.1 You shall provide to us in writing the names and details of your Company Delegates ('Confirmed Delegates') no less than 8 weeks prior to the date of the Exhibition.

3.2 Only Confirmed Delegates may attend the Exhibition. You acknowledge and agree that it is your sole responsibility for the attendance of Confirmed Delegates.

3.3 You shall, at all material times, be responsible and liable for your Confirmed Delegates (including their costs and expenses), including but not limited to their behaviour, compliance with this Agreement, insurances, vaccination requirements, visa requirements, travel, flights and transfers, and accommodation.

3.4 You shall provide a 150-word (maximum) Catalogue and Website Entry by such date as solely determined by us, and in any event no less than 8 weeks prior to the date of the Exhibition.

3.5 You warrant and represent to us that your Catalogue and Website Entry will not comprise content that is unlawful, including but not limited to content that is defamatory, obscene, false, misleading, or infringes any intellectual property rights.

3.6 Neither you nor any of your Confirmed Delegates is permitted to arrange or attempt to arrange any function, meeting, or other appointment with any other Exhibition third party buyer during the Exhibition, unless otherwise approved and confirmed by us in advance in writing.

4. Limitation of Liability

4.1 You acknowledge and agree that we have not provided you with any guarantees under this Agreement in respect of the Exhibition.

4.2 Nothing in this Agreement limits any liability which cannot legally be limited, including liability for death or personal injury caused by negligence, or fraud or fraudulent misrepresentation.

4.3 Without prejudice to clause 4.2, this Agreement specifically excludes loss of profits, loss of sales or business, loss of agreements or contracts, loss of anticipated savings, loss of use or corruption of software, data or information, loss of or damage to goodwill, damage to reputation, indirect loss, and consequential loss.

4.4 Our total liability to you under this Agreement shall not exceed the total payment received from you as relevant and in connection with the Exhibition.

5. Payment

5.1 The Total Cost set out in the Booking Form is subject to a service charge of 7.5% to cover administration costs.

5.2 Our payment terms are no more than 28 days from the date of our invoice.

5.3 Payments received less than 8 weeks prior to the Exhibition may be subject to an additional late payment fee of 7.5%. Payments received less than 4 weeks prior to the Exhibition may result in cancellation of your Booking Form.

5.6 Time of payment by you to us is of the essence.

5.8 All sums set out on the Booking Form are exclusive of VAT and any other applicable sales tax and local law taxes, which shall be payable by you in addition.

6. Cancellation

6.1 You may cancel any part of your attendance at the Exhibition at any time. Reimbursement shall be subject to the following:

• Written cancellation on 12 weeks' notice or less prior to the start date: 100% forfeiture of any payment(s) made.
• Written cancellation on more than 12 weeks' but less than 24 weeks' notice: 60% forfeiture of any payment(s) made.
• Written cancellation on 24 weeks' notice or more: 40% forfeiture of any payment(s) made.

7. General

7.1 You may not transfer or assign any of the rights or obligations of this Agreement without our prior written consent.

7.2 We are subject to the UK Data Protection Act 2018 and are registered in accordance with the Act.

7.3 This Agreement shall be governed by and construed in accordance with the law of England and Wales. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction.

7.5 If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, without affecting the validity and enforceability of the rest of this Agreement.